Letting your Property with Spence Willard


We really value great tenants and work hard to provide a caring and trusting approach. We know how important it is for a mutually benefitting relationship for both Tenant and Landlord.

Our Approach

Every tenant is different, so with an initial enquiry we identify your requirements and personal situation. If you see a property you like, we can arrange a viewing and get to know you a little better. The more we glean about your wish list we’ll be far better placed to find the right match. An application fee is only required once we succeed to application stage.

Application Fee
  • £120.00 (incl VAT) Lead Applicant (or registered company for a company let)

  • £30.00 (incl VAT) Each subsequent applicant

  • £80.00 (incl VAT) Guarantor – if applicable

Referencing Process

An independent company Van Mildert, undertakes all referencing for our applicants. After we receive your Application Fee, Van Mildert will contact you to request detailed information to support your application. They verify affordability based on income and if applicable, information relating to savings.

  • Credit rating and financial history for any irregularities.

  • Previous landlord references are also followed up.

  • Right to Rent in the UK

  • Check for fraud, bankruptcy and County Court Judgements.

Housing Act

Most tenancies are covered by the 1988 and 1996 Housing Acts and start with an initial 6-month agreement. At the end of the term, it can easily be renewed or roll on as a periodic agreement. It’s possible to agree a longer initial tenancy if both parties are in favour. Please see below for contracts relating to Non-Housing Act tenancies.

Rental Payment

Rent is always paid in advance. Prior to the start of a tenancy, it is usual for the 1st months rent to be paid together with a deposit (usually equivalent to one months rent). Funds have to be cleared in our Client Account on or before the last working day prior to the tenancy start date, unless other arrangements have been agreed.

Sometimes an additional fee is required payable by the tenant (as a contribution towards inventory and check in/out costs) in advance of the tenancy start date. The cost is normally dependent on the size of the property, so check before you start your application.

It is important to note that under the terms of most agreements, the tenant is responsible for all utilities, council tax and licenses at the property.

Non-Housing Act Tenancies

Sometimes we issue a contract, which falls outside of the 1988 and 1996 Housing Acts, for example: If the tenancy is for a company let; if the property is not the tenants’ main residence or if it is a short let or holiday let.  This contract is known as Non-Housing Act Tenancy agreement. The same procedure applies for reference collection and application fees. The only change is if the tenancy is a company let, the company itself is referenced and the tenant is named as the permitted occupier. In this case, the tenancy can only be for a fixed term and not roll onto a periodic agreement.